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Professional Records

Keeping up-to-date personal and professional records is as important as keeping your grade book and lesson plans organized.
Published: September 8, 2021

Keeping up-to-date personal and professional records in a safe, yet easily accessible location is as important as keeping your grade book and lesson plans organized.

Having appropriate documentation on hand can be critical to your placement on the salary schedule, resolution of misunderstandings, and a fair and accurate evaluation.

Keep the following documents in one convenient spot:

  • Teaching certificate
  • Records of in-service education or advanced academic credit
  • Performance evaluations and your responses or comments
  • Letters of praise, directive or reprimand
  • Record of college attendance, dates and degrees
  • Transcripts of undergraduate and graduate degrees
  • Record of accumulated sick leave and personal leave days
  • Copies of teaching schedules for current and past years
  • Records of incidents involving student discipline, violence or other disruptive student behavior
  • Copies of correspondence with administrators
  • Copies of correspondence with parents and colleagues
  • Copies of all electronic or print documents in your personnel files. (You should review this file annually to be sure you know what is in it. Keep copies of any disciplinary items.)
  • If you keep your employment information and your professional records in digital form, make copies or digitally back-up the information.

Advocacy Help Desk

The AEA Advocacy Help Desk provides fast, easy, and expert assistance to AEA members for questions about employment concerns. Submit your question online, or call toll-free, Monday - Friday.

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Keeping the Promise of Quality Public Education

With more than 20,000 members, the Arizona Education Association (AEA) is the labor union for public school employees in Arizona. AEA members are teachers, community college professors, counselors, speech pathologists, bus drivers, secretaries, retired educators and student teachers and they belong to more than 150 local affiliates across Arizona.